← All tools The planning countdown · 104 tasks
Every task, in the month it belongs to. Twelve months of decisions, arranged so nothing arrives late. Open a phase, tick what is done, and let the rest wait its turn. Your marks stay on this device.
12 months out Foundations Decide what this is, who pays, and where it happens. Nothing else moves until these do. 0/10 ✓ Write the one-sentence vision for the celebration Assign
✓ Determine the budget ceiling and who is contributing Assign
✓ Draft the guest list by household Assign
✓ Decide the theme, mood and colour palette Assign
✓ Choose and secure the venue Assign
✓ Hire a planner or day-of coordinator if needed Assign
✓ Research catering options Assign
✓ Start a shared inspiration board Assign
✓ Open a dedicated email address or folder for all vendor correspondence Assign
✓ Confirm any religious, cultural or legal requirements Assign
11 months out The core team The people who cannot be replaced late get booked first. 0/9 10 months out Announce Guests need runway. Travelling guests need more of it. 0/9 9 months out Send Save-the-dates leave. The website carries every question after that. 0/5 8 months out Rentals & satellites The events around the main event are events too. 0/4 7 months out Detail Décor, music and beauty decisions stop being abstract. 0/6 6 months out Lock the look Anything that must be made, tailored or baked needs ordering now. 0/6 5 months out Movement How everyone gets there is a plan, not a hope. 0/5 4 months out Taste and print Menu closes. Invitations go to print. 0/7 3 months out Words and gifts The emotional content of the day gets written down. 0/7 2 months out Assemble Everything that gets printed, played or carried is finalised. 0/8 1 month out Seating and chasing Numbers stop moving. Chase the ones that have not answered. 0/11 The week of Hands, not decisions No new decisions this week. Only carrying, checking and resting. 0/10 After Close the book The day ends. The obligations do not — for about six weeks. 0/7 The vendor task list Nothing is assigned yet. Open a phase above and hand a task to a vendor or a trusted person — everything they own will gather here as one call sheet.