Photography & Memory Planner

Checklist

Capturing it while it happens

• ✓Guest book, audio book or video booth set up and staffed
• ✓A hashtag or shared album link on every table
• ✓Someone assigned to film the speeches end to end
• ✓A quiet frame requested of the room before guests enter
• ✓Elders photographed early, while everyone is fresh
• ✓A group photograph of every guest, planned into the timeline
• ✓Someone collecting the cards as they arrive

Checklist

The week after

• ✓Back up every photograph and video in two places
• ✓Return all hired items and reclaim deposits
• ✓Send garments for cleaning and preservation
• ✓Preserve flowers, cloth or a keepsake from the day
• ✓Log every gift against the giver's name
• ✓Record who gave money and how much, privately
• ✓Write thank-you notes within six weeks
• ✓Write vendor reviews while the detail is sharp
• ✓Send photographs to the people who travelled
• ✓Order the album

Guidance

What makes a memory last

1. 01One printed photograph in someone's hand beats a thousand on a phone.
2. 02Record the elders speaking — that recording becomes the most valuable file you own.
3. 03Ask the photographer for a small set of unedited frames the next day; the wait is the hard part.
4. 04Frame three images within the month or you will frame none.
5. 05Write down what you felt at three specific moments before the week ends.